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Evidence-grade inspection records
A phone's clock and photo library can both be edited, so every timestamp and hash is recorded on our servers instead — and once a report is finalised, nobody can modify it, including the landlord who created it.
Independent landlords, 1–50 units. No rent collection. No tenant screening.
No credit card required.
Locked and sealed
From first property to signed, shareable PDF — no training required.
Step 1
Name, address, and units — under a minute. Landlords with 1–50 units keep everything in one place.
Step 2
Tap conditions, add watermarked photos, and jot notes as you go. No forms, no paperwork.
Step 3
Finalize into a locked PDF, collect a tenant e-signature, and send the report instantly.
The evidence chain
Anyone can take a photo. What a camera roll cannot prove is when it was taken, or that it has not been changed since. Each step below closes one of those gaps.
You photograph the room the way you already do. The time and the location your phone reports are stamped onto each photo as it is taken — your phone supplies those, so on their own they only prove what the phone said.
Stamped when it is taken. Your phone supplies those details.
A hash is a short code worked out from a file's contents, and we work it out on our server rather than on your phone — ours use a standard method called SHA-256. Change a single pixel of the stored photo and the hash comes out completely different, so it no longer matches.
8f3ac1d9b7e4a0f2c2b1d4e5f60718293a4b5c6d7e8f90a1b2c3d4e5f60718298f3ac1d9b7e4a0f2c2b1d4e5f60718293a4b5c6d7e8f90a1b2c3d4e5f6071829Finalising ties three things together under one hash: the checklist, the photos, and the PDF — the file you actually hand over. That hash is worked out from the finished report, so any change to it would show. After that, nobody can edit or delete it: not the tenant, not us, and not you.
Editable
Locked
One hash covers all three.
You send the tenant a link. They open it and sign using a code we email them — no account, nothing to install. Their signature records who signed, when, and the exact hash of the report they were shown.
signed against 8f3a…c2b1
Do not take any of this on trust. Open a locked report and check the hash yourself →
In the unit
Try it. Rate an item, capture a photo and watch it come back stamped with the time and the location the phone reported. Move between rooms with the arrows.
Loading the interactive walkthrough…
The shaded third is where the work happens: the four rating buttons, the photo tray and the capture button all sit there, within reach of a thumb, while the list above is only there to be read.
We do not support offline capture yet. Some competitors lead with it, so it is worth being exact about where we are:
We have not measured this, so we are not quoting a number. We could put “about ten minutes” here. It would be invented, and inventing a figure is precisely the habit this product is built to argue against.
What we can tell you honestly
When we have timed a real walkthrough properly, we will publish the figure, the method and the date we took it — the same way the deposit-law pages cite a statute and a verification date, or say they have not.
location used in the demo: 39.7817 N, 89.6501 W
The money
Put in your own numbers. Nothing below is a statistic we are citing — every figure is an assumption, and you can change all of them.
Plan for 6 units: Starter
$15 a month, flat — launch pricing. See plans
$2,400
At risk over a year without documentation
4 turnovers × $600. That is about 1.7 months' rent on one unit.
$180
Our cost over a year
Starter plan: $15 a month, flat, for up to 10 units.
One documented turnover pays for 40 months of it.
These are your numbers, not ours. Change any of them and the figures follow.
When a deposit is disputed, someone else has to decide. They can only go on what they can check for themselves.
Someone else sees pictures. They cannot tell when those pictures were taken, or whether they have been altered since.
Someone else sees a form and a pile of prints, with nothing connecting the two of them.
Someone else can check the whole record at once: the photos, the checklist and the signature, locked together.
We are not saying the first two are worthless — plenty of disputes turn on them. The point is what happens when someone who was not there has to decide.
The awkward questions
Including the ones with an answer you will not like. If something here reads like a deflection, tell us and we will rewrite it.
The report does not depend on it. Locking, hashing and the PDF all happen without a signature — the signature is an addition, not the foundation. If a tenant declines, note that in the item notes, share the link anyway, and the evidence chain is intact: the photos are still watermarked and hashed, and the report is still locked.
That is what the record is for. The report carries a content hash taken when it was locked, every photo carries its own SHA-256, and the signature is bound to the exact hash the tenant was shown. Anyone can recompute those from the report itself — you do not have to take our word for any of it, and neither does an adjudicator. You can try it on our sample report.
We cannot tell you that, and you should distrust anyone who answers it without knowing your state. Whether a record is admitted, and what weight it carries, depends on your jurisdiction and your circumstances. What we can tell you is exactly what the record contains and how it is protected — the rest is a question for a lawyer where you are. PropertyClosets is a documentation tool, not legal advice.
Your account and your inspections live on our servers, not on the handset, and the walkthrough saves as you go. Sign in on another device with the same email and carry on. The one thing that does not survive is a photo you took but had not finished uploading — there is no offline capture yet, so anything still in flight when the phone goes is gone.
No — and that is the entire point rather than a limitation. If you could edit it, so could anyone who got into your account, and the report would be worth no more than a photo on a phone. Locking is one-way on purpose. If you need to correct something afterwards, you make a new report that says so; the original stays exactly as it was.
Only you, until you choose to share. Reports are behind your login. When you generate a share link, anyone holding that link can read that one report and nothing else — which is why links can be revoked. Tenants see only the report you sent them; they never see your other properties.
Yes. Anything you locked stays locked and stays yours, and we will not alter it. Export the reports and PDFs you want before you go, because you lose access to the account — not to the evidence, which you already downloaded. If you come back, your locked history is still there.
No. We do not sell personal data, and we do not use inspection photos for advertising. We hold your account details, your properties, your photos and your signatures in order to run the service, and the Privacy Policy sets out exactly what that means and for how long.
Not yet, and we would rather say so plainly. Capture needs a connection: photos upload as you take them and each rating saves straight away. If you lose signal the app tells you the save failed instead of pretending otherwise. Offline capture with a queued upload is on the roadmap — until it ships, plan a walkthrough where you have signal.
A tenant can sign a report, which needs no account and no app — they open your link and enter a code we email them. They cannot create their own inspections or see your portfolio. If you want the tenant to have their own documented copy, send them the PDF.
A photo on your phone proves what a room looked like. It does not prove when the photo was taken, that it has not been edited since, or that the tenant ever saw it — and the phone's clock is yours to change. Here the timestamp is recorded on our server when the photo is stored, the file is hashed so any later change shows, and the finished report is locked so that not even you can alter it.
There is a free tier that does not expire: one property, one unit, one full inspection you can lock, watermarked. Paid plans are flat by unit band — up to 10, 25 or 50 units — so the price does not move when you add a door. No per-unit metering and no per-report fee.
A browser and a camera. It runs on the phone in your pocket, on a tablet, and on a desktop for reviewing at home. Nothing to install for you, and nothing at all for the tenant.
Still unsure? How the hashing actually works · Who built this · Check a real report yourself
Document every unit's condition as it is today — with the photos, the hash and the signature attached to the report.
PropertyClosets is a documentation tool, not legal advice. Reports are designed to support your position in a dispute; they do not guarantee a legal outcome.
Maple Court Apartments
Unit 2B · Move-in inspection
218 Chestnut Ave, Springfield, IL 62701
Signed by J. Tenant
2026-08-31 11:42:18 UTC
ee39268cd437d876461e8baaa442e061f6aaf6b2c486a6a1c6837c530d6bf8dfee39268cd437d876461e8baaa442e061f6aaf6b2c486a6a1c6837c530d6bf8dfcontent hash bound